HR uploads a pre-prepared Excel payroll spreadsheet to the software, which intelligently understands and parses the corresponding data fields. It then securely sends individual pay stub emails to each employee. Employees can then click a button or digitally sign to acknowledge receipt.
From the payroll spreadsheet you already trust to a delivery record your team can follow. Explore the eight steps of the SugarHR workflow.
Upload your current Excel payroll file and convert it into employee-ready payslips in seconds—without changing your spreadsheet or replacing your template.
Send payslips to employees in bulk with one click and track each delivery in real time. Ask us about popular local delivery channels available in your country.
Recall a sent payslip whenever a change is needed, edit it, and send it again. This flexible, HR-friendly workflow helps prevent mistakes from becoming difficult to reverse.
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Let employees review their pay details and sign directly on the payslip. HR can collect a clear digital acknowledgment alongside each record.
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Use a lightweight confirmation option when a signature is unnecessary. Configure an automatic confirmation window to match your process.
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Set a defined access period for viewed payslips and align access settings with your organization’s document-retention policy.
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Add a clear announcement to every employee payslip in the batch. Reuse previous text to keep recurring payroll messages consistent.
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Manage access to sensitive employee information with controlled delivery and privacy settings designed for payroll documents.
Explore this workflow →Explore real customer stories and practical payslip workflows for teams across industries.
Many subsidiaries, scattered project sites, and constant staff turnover — issuing payslips at a construction company has never been as simple as "just send them out." This…
Read the customer story →More than a thousand employees, multiple plants and workshops, and pay details that differ from one person to the next — issuing payslips, a "small" job in any company, becomes…
Read the customer story →A massive workforce, a nationwide sales network, and products exported to nearly 20 countries and regions — for a National Key Leading Enterprise in Agricultural…
Read the customer story →Large food production and sales teams need a dependable way to distribute employee payslips. Start with the approved payroll spreadsheet, preview the results, and keep delivery records together.
Read the customer story →More than 300 medical staff, complete departments, and shift schedules that never line up — in a general hospital, getting payslips to everyone accurately and confidentially is…
Read the customer story →Manual checks and individual sends can make staff payroll a recurring administrative burden. Upload the school’s existing Excel payroll file and review employee-facing payslips before sending.
Read the customer story →Answers about Excel payslip creation, bulk email delivery, employee access, security, and the SugarHR free trial.
Yes. Upload your payroll sheet in any format — we detect the fields automatically, and you can preview everything before you send it. No need to reformat or switch to our template.
No. You provide the final pay figures in your sheet; we make sure each payslip reaches the right employee securely and on time. This keeps the product simple and keeps you in full control of the numbers.
Irrelevant columns are detected and ignored automatically, and zero-value items are hidden by default, so employees aren't left wondering about them.
Each employee receives an email with a secure, one-time link to view or download their payslip as a PDF. No app to install, no account to create.
Yes. Employees can view their own payslip history at any time, and you can export distribution records whenever you need them.
Yes. Employees can view their own payslip history at any time, and you can export distribution records whenever you need them.
You can resend with one click and check the delivery status (delivered / opened). In most cases, the email simply landed in their spam folder.
You can resend with one click and check the delivery status (delivered / opened). In most cases, the email simply landed in their spam folder.
Yes. Upload early, set a send time, and payslips arrive on payday in each employee's local time zone.
Yes. Upload early, set a send time, and payslips arrive on payday in each employee's local time zone.
Payslips can be generated from one spreadsheet and matched to each employee’s data. Ask the SugarHR team which languages are currently available.
Payslips can be generated from one spreadsheet and matched to each employee’s data. Ask the SugarHR team which languages are currently available.
You can void the incorrect payslip and reissue a corrected version immediately, and every step is logged. Issued records are never deleted — that's both a compliance requirement and your protection if a dispute ever arises.
You can void the incorrect payslip and reissue a corrected version immediately, and every step is logged. Issued records are never deleted — that's both a compliance requirement and your protection if a dispute ever arises.
Yes. Every account starts with a 1-month free trial — upload a real sheet, send to a few employees, and decide once you've seen it work.
Yes. Every account starts with a 1-month free trial — upload a real sheet, send to a few employees, and decide once you've seen it work.
Tell us a little about your team. We’ll help you explore how SugarHR could fit your existing workflow.
